Kinetic Construction Ltd. (Kinetic) Together Building Better

Relationships, Passion, Continuous Improvement

Our core values are a desire to build enduring Relationships, a Passion for our business, and an endeavor for Continuous Improvement in all we do. We focus on teamwork, trust and, most importantly, respect for people.

Our people are the most important factor in our shared success. We provide a collaborative, caring culture, and the support for everyone to succeed, both personally and professionally.

The common passion of the Kinetic Family for continuous improvements guides the decisions and behaviors of everyone in the organization, advancing value for customers, employee empowerment and ongoing industry improvements.

Kinetic is always looking for ways to be better. From our use of the newest technology to our endless search for more efficient methods and processes, everything is derived from our passion for continuous improvement. All our employees are empowered with the mission of reducing waste and delivering better value for our clients and industry partners.

Kinetic is 100% employee owned, employs approximately 200 team members, has been in business for 40 years with offices in Vancouver, Victoria, and Courtenay. If you see yourself as a continuous learner, curious and driven to succeed as a team, we want you to be part of our team.

Kinetic Construction Ltd. has an opportunity within our Vancouver office for an Executive Assistant to provide high-trust, high-caliber administrative and operational support to the President and the Director of Operations of a mid-size, growth-oriented construction company (~200 employees, three branches across BC, ~$300M annual revenues). This role is pivotal in orchestrating executive time, communications, and information flow; preparing executive-level content; ensuring meeting readiness and follow-through; managing complex travel and expenses; and maintaining rigorous confidentiality around sensitive strategic and personnel matters.

Beyond administrative excellence, this EA acts as a force multiplier for organizational efficiency – streamlining workflows, reducing friction, and enabling faster decision-making. By serving as a central coordination point, the EA fosters collaboration across all departments and business units, ensuring alignment on priorities and visibility into high-level issues.

1. President and Director of Operations consistently operate at peak efficiency, with calendars, priorities, and commitments managed to minimize friction and maximize strategic focus
2. Executive communications (internal and external) are clear, timely, and aligned with organizational priorities, ensuring stakeholders have accurate and actional information.
3. All executive meetings are fully prepared with agendas, briefing materials, and decision-support documents; post-meeting actions are tracked and completed promptly
4. Complex travel itineraries and expense reporting are handled flawlessly, ensuring cost-effectiveness, compliance, and minimal disruption to executive schedules
5. Sensitive strategic personnel information is safeguarded at all times, reinforcing trust and integrity in executive operations
6. Administrative processes are streamlined and documented, reducing bottlenecks and enabling faster decision-making across the organization
7. Act as a central hub for executive priorities, fostering collaboration and alignment among all business units and ensuring visibility into high-level issues

The salary band for this position is $71,017 to $106,525 annually and is based on relevant skills and experience.

Key Responsibilities

• Executive Calendar & Prioritization
• Email & Communication Management
• Meeting Orchestration, Minutes and Confidential Notes
• Content Development & Executive Deliverables
• Travel & Expense management
• Stakeholder Coordination
• Executive Office Cadence
• Cross Department Issue Tracking
• Visibility and Reporting
• Action Management
• Information Flow

Position Specifications

Qualifications

• 7-10+ years as an Executive Assistant supporting a C-Suite leader in a dynamic environment; construction or adjacent industries preferred
• Expert in Microsoft Office (Outlook, Teams, SharePoint, OneDrive, Word, Excel, PowerPoint)
• Exceptional writing and editing; comfortable drafting executive-quality materials and client-facing correspondence

Knowledge skills and abilities

• Familiarity with construction terminology, project lifecycles and site/branch dynamics an asset
• Able to represent the priorities and needs to the President & DOO to
• Able to understand and anticipate priorities as they relate to the needs of the business
• Fluency with travel platforms and expense tools
• Proven record handling sensitive information and privileged notes
• Mastery of prioritization, logistics, and time management; thrives amid shifting demands and short lead times
• High EQ, composure, and service mindset; able to work across branches and field operations
• Understands principles of workflow design and knowledge management to create efficient, repeatable processes
• Demonstrates proactive problem-solving by identifying needs early, proposing solutions, and executing effectively
• Communicates complex ideas clearly through concise narratives and compelling visuals
• Manages priorities and delivers on commitments to maintain executive focus and organizational efficiency
• Exercises sound judgement and maintain strict confidentiality regarding sensitive information, including executive notes, personnel matters, and strategic initiatives.
• Builds structured systems and repositories to support scalability and knowledge retention

Please submit a cover-letter as part of the application.

Together Building Better

• We have a Strong Team to face challenges and issues together
• Eligibility for Employee Share Ownership
• Competitive Compensation and Bonus structure
• Career Development and Training including Mentoring Program and KCL Training Academy
• Comprehensive Benefits Package which includes Extended Health, Dental and Vision
• Company trust, opportunity, and support to do your best work and Advance
• Employee and Family Assistance Program to support Mental and Emotional Health.
• Substantial Vacation Time Sick Pay
• GRSP Matching Program to support you after your time at Kinetic
• Gold Seal Employer committed to supporting employees pursuing their accreditation
• Access to the latest industry technology and flexibility to work from home if position allows
• Annual company paid events and regular employee-only events put on by Kinetic’s Social Committee 
• Ongoing apprenticeship support provided through the Kinetic Employee Association (KEA)
• Employee Referral Program and Length of Service Recognition

We thank all applicants for their interest; however only those selected to move forward in the application process will be contacted. No phone calls please.